Administrative Assistant

A financial services firm in Morristown, NJ is looking for an experienced Administrative Assistant to support their management team. This is a full time, permanent role with benefits.

RESPONSIBILITIES

• Provide administrative support to the management team, including managing calendars, scheduling meetings, making travel arrangements, and completing expense reports
• Answer and direct phone calls in an efficient, professional manner
• Greet visitors and connect them with the appropriate person
• Type, proofread, edit, and format documents
• Assist with personal tasks for executives, including running errands and making appointments
• Maintain organized digital and physical filing systems
• Take meeting minutes and distribute them to stakeholders
• Assist with event planning and coordination, both internal and external including booking venues, arranging catering, and managing RSVPs
• Exercise discretion in dealing with sensitive information

REQUIREMENTS

• Experience working as an administrative assistant corporate office environment
  Excellent communication skills both oral and written
• Experience supporting management teams and managing multiple calendars
• Strong organizational skills
• High level of attention to detail
• Experience making travel arrangements including flights, hotels, and car rentals
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
  Ability to multitask in a fast-paced environment
  Excellent time management skills
• Event planning experience a plus